Policies your staff have actually read, and can prove it.
Upload each policy or procedure once. Assure tracks the version, the review date and who has read and signed it, and asks everyone to sign again when a new version is published.
One current version of every policy.
Out-of-date policies in shared drives and folders are a common inspection finding. In Assure every policy has one current version, a category, an owner, an effective date and a review date.
- Upload a PDF or paste the text directly.
- Publishing a new version resets sign-off, so staff confirm they have read the version that is in force.
- Superseded versions are kept, so you can show what applied at any point in time.
- Review dates are tracked, with policies due in the next 30 days and overdue reviews flagged.
Policies with version, sign-off progress and review date. Sample data from a fictional service.
Staff read and sign on their phone.
New and updated policies appear in the Policies tab on each carer's phone, with a badge showing how many are waiting. They open the document, read it and acknowledge it. The date and time are recorded against their name.
Managers see progress for each policy, such as 21 of 24 staff signed, and can see exactly who has not.
Built for the way policies are really used
Policies only protect people if staff know them. Assure connects them to the work.
Categories
Group policies by safeguarding, infection control, medication, emergency, equipment and more.
Linked to tasks
Link procedures to delegated clinical tasks, so staff read them before they are assessed.
Review reminders
Reviews due in the next 30 days show on the dashboard.
Sign-off progress
A progress bar for every policy, and a list of staff who have not signed.
Reports
Policy sign-off and policy review reports, as PDF or spreadsheet.
Audit trail
Every upload, new version and acknowledgement is recorded.
How policy records support your evidence
What Assure helps you show when asked how staff know and follow your policies.
| Requirement | What Assure records |
|---|---|
| Regulation 17, good governance | Current, reviewed policies with a record of every version and when it applied. |
| Regulation 18, staffing | Evidence that staff have read the policies and procedures relevant to their role. |
| Well-led | Policy reviews happening on time, with owners and dates. |
| Safe | Procedures for clinical tasks linked to competency sign-off. |
Common questions
Can we use policies we already have?
Yes. Upload your existing policies as PDFs. If you need new or updated policies, Eviqa Advisory can write them for you.
Does a new version really need everyone to sign again?
That is the default, because staff should confirm they have read the version in force. It is what an inspector will expect to see.
Can staff read policies on their own phone?
Yes. The Policies tab on the staff app shows everything waiting to be signed and everything already signed.
Explore more of Assure
Delegated tasks and competency
Record each delegated task, sign off competence per person and task, and get warned before sign-offs expire.
Read moreIncident reporting
Report from a phone in minutes, grade severity, meet notification and Duty of Candour duties, and close every action.
Read moreFor care homes
Falls, incidents, medication competency, handovers and inspection-ready reports for residential and nursing homes.
Read moreKnow who has read what.
Book a demo and we will show you publishing a policy, the staff sign-off view and the policy reports.
Plans from £119 a month, with every feature and onboarding included. See pricing